EXECUTIVE ASSISTANT

ISTANBUL

Permanent

Added on 22/12/2011

About our client
Our client is one of the leading multinational companies.

Job description
- Assist two Top Executives;
- Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings;
- Answer phones and direct all incoming calls to appropriate party promptly and efficiently;
- Communicate and handle incoming and outgoing evrey type of communications on behalf of the Executives;
- Assist Executives with preparation of presentation materials , agendas of the meetings as needed (preperation, printing, binding, translation etc....);
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner;
- Arrange travel schedule and reservations for executive management;
- Greeting, receiving and guiding visitors;
--Assist executives in meetings, conference calls as needed by taking notes or dictations at meetings, conference calls or to provide general; assistance during presentations;
Assisting the travel and lodging arrangements and other personal appointments of the expatriate and his family;
Managing the visa application procedures, "Work Permit" and Residence Permit" applications for expatriate and his family;
Preparing relevant reports and other private reports of the expenses of the whole family;
Carrying out background research and presenting findings;
Producing documents, briefing papers, reports and presentations;
Organising and attending meetings and ensuring the executives are well-prepared for meetings.

Who we are looking for
- 3+ years experience supporting at the executive level;
- Excellent calendar management skills, including the coordination of complex executive meetings;
- Experience assisting management with the creation of PowerPoint presentations;
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook;
- Experience scheduling travel arrangements for management.

Reference : HNED3580

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