OFFICE ADMINISTRATOR

* Ensure visitors and customers are welcomed properly and signed in/out.
* Manage incoming calls and handle queries efficiently.
* Send, retrieve, and distribute mail and courier packages.
* Set up meeting rooms for customer and client meetings and events, including refreshments.
* Monitor, track, and coordinate facility service requests in a timely manner.
* Coordinate maintenance of the site such as fire protection systems, pest control, security systems, etc.).
* Work with building management and contracted vendors for upkeep of the site as required.
* Maintain an up-to-date parking list with the landlords.
* Support company cars management.
* Manage inventory and ordering of pantry and stationery consumables.
* Supervise janitorial services to ensure they meet our standards and are performed according to our contract.
* Escort vendors and contractors during servicing/maintenance.
* Act as a Fire Warden during building management fire drills.
* Maintain the office in a safe, clean, and organised manner.
* Help to organise meeting room or hotel bookings external to the office and provide travel arrangement support.
* Support with on boarding process of employees