Save Job Back to Search Job Description Summary Similar Jobs Updated on 21/04/2025Global companyInternational responsibilitiesAbout Our ClientOur client is in petrochemical raw materials industry based in Europe. The successful candidate will be placed at Sales Office in Istanbul.Job DescriptionTake care of daily operations for the office related tasksOrganize the business travel bookings of all employeesCommunication with the building management (required forms, reports etc.)Coordinate all kind of maintenance needs in the officeArchiving of all documents related to the office services (i.e. maintenance forms, goods receipts etc.)Follow-up of all office needs (food and beverages, stationary, cartridge of all company printers etc.)Follow-up and organize company board documents with the Corporate Secretary of the Company and Company lawyersFollow-up of weekly schedules of all employees and providing the attendance reports to Accounting and Managing DirectorSupport IT for the tests run by HQ (requiring the physical presence in the office), coordinate and support external IT consultant visitsAct as the Contract Manager for the procurement process of the companyEnsure the compliance with the company procedures by filling the required forms, making the internal checks etc.Manage the relationships with vendors and company units ensuring that all goods and services are delivered and invoiced correctly in line with the contract (approval of the incoming invoices through the e-invoicing system in use etc.)Lead the global and local audits related to QHSEEnsure that the company applications are in line with the local legislation and internal company procedures in terms of QHSESupport to maintain ISO 9001 certification of the companyEnsure the company is in compliance with the current security legislation and internal regulationsThe Successful ApplicantMinimum 3 years experience in a similar positionAdvanced EnglishOrganization, communication, problem-solving, self-starterWhat's on OfferOur client offers a dynamic and international working environment with comprehensive set of responsibilities.ConsultantDoga BaybekQuote job refJN-022025-6673513Job summarySectorSecretarial & Business SupportSub SectorOffice AssistantIndustryIndustrial / ManufacturingLocationIstanbul (Europe)Contract TypePermanentConsultant nameDoga BaybekJob ReferenceJN-022025-6673513
